Demand Letter

A. Format

When creating a demand letter, it is important that you stay with the tried and true method of effective demand letter writing. Follow these steps when writing your demand letter:

1. Review the dispute – You must have a clear understanding of the dispute and understand the conflict in order to write an effective demand letter. If you are directly involved in the dispute, you probably know everything about your side of the problem, however you still need to reflect on the other side's position.

2. Write a brief explanation of the dispute – To start your demand letter, outline the basic facts of the dispute in a neutral tone.

3. State what you want – After giving your brief explanation of the dispute, state in clear language what you want, when and how you want it. Do not be impolite or derogatory, but merely state in a forceful tone what you want the other party to do.

4. Edit your letter – Do not send a letter that has spelling, grammar, or technical mistakes, as this will take a lot of the force out of your demand letter. Make sure that your letter appears professional and neat.

5. Finally, you must provide the threat of legal our court action should your demand letter not be complied with. Again, state is in a polite yet forceful manner.

Once completed, send your demand letter to the party you wish to contact. If you do not receive a response in a reasonable amount of time, you should send a second and third letter to ensure the other side knows you are taking the matter seriously.

B. Instructions

When writing a demand letter, you must follow these steps in ensuring that you create an effective and professional demand letter.

1. Know the dispute – Learn everything possible about the issue so that you can write a clear and convincing demand letter. Research all applicable laws and rules to make sure your demand letter is in compliance.

2. Heading and greeting – Make sure to include a heading stating who you are, your contact information, and address the letter formally to the individual or entity receiving the demand letter.

3. Write a brief explanation of the dispute – To start your demand letter, outline the basic facts of the dispute in a neutral tone.

4. State what you want – After giving your brief explanation of the dispute, state in clear language what you want, when and how you want it. Do not be impolite or derogatory, but merely state in a forceful tone what you want the other party to do.

5. Edit your letter – Do not send a letter that has spelling, grammar, or technical mistakes, as this will take a lot of the force out of your demand letter. Make sure that your letter appears professional and neat.

6. Finally, you must provide the threat of legal our court action should your demand letter not be complied with. Again, state is in a polite yet forceful manner.

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